Council Meeting Minutes
Tuesday, August 19, 2026
Derrick Community Center – 16 Depot Street
6:30 PM
1. Call to Order & Welcome
The meeting was called to order at approximately 6:30 p.m. at The Derrick Community Center. The Mayor welcomed those in attendance. Present for the meeting were Mayor Jana Jayroe, Council Members Marty Frick, Hannah Huffstetler, and Lane Attaway.
2. Invocation
An invocation was delivered by Council Member Marty Frick.
3. Recognition of Service to the Town – Cindy Farr
Mayor Jayroe recognized Cindy Farr for her service and contributions to the Town with a special presentation plaque.
4. Public Comments on Agenda Items
No public comments were made.
5. Approval of Minutes
July 14, 2026 – Motion made and seconded to approve the minutes as written; Motion made (Frick) and seconded (Attaway) to approve; passed unanimously.
6. Financial Report – July 2026
Financial reports ending July 2026 were presented and reviewed. A motion was made (Frick), seconded (Attaway), and the financial reports were accepted as information; passed unanimously.
7. Old Business & Updates
a. Reunion Park – Council discussed plans for a formal opening of Reunion Park. Members agreed that mid-October would be a suitable timeframe, allowing additional maintenance and beautification projects to be completed prior to the event. Council discussed coordinating around local football schedules and Halloween activities.
Council discussed the condition of the park flower beds and other cosmetic improvements. A suggestion was made to contact local Boy Scout leadership regarding possible community service and Eagle Scout projects to assist with park improvements.
Park Updates
- The damaged light pole has been removed by Dominion Energy.
- Benches for the playground have been ordered and are expected to arrive in mid-September.
- Council discussed installation of a water fountain and reviewed potential locations including the Red Roof Gazebo and restroom areas.
- Staff will obtain additional information regarding plumbing, costs, and ADA-accessible fountain options
Ballfield Rental
Council discussed implementing a rental fee for use of the ballfield to assist with maintenance and administrative costs. Motion: Establish a $12 rental fee for ballfield reservations. Motion made (Frick) and seconded (Attaway) to approve; passed unanimously.
Restroom Locks
Council reviewed updated estimates for automated restroom locking systems at Reunion Park.
Quotes received included:
- Weaver Systems: $24,450.00
- Modern Locksmith (Irmo Lock Company): $14,246.88
- Mountaintop: $6,440.55
Council discussed differences in the proposed systems, including internet connectivity, remote management capabilities, and required door hardware upgrades. Mountaintop was asked to review their quote to ensure all equipment needed was included in original quote. Council agreed to further review the proposals and revisit the matter at the next meeting.
b. Council Member Committee Updates / Assignments
- Marty Frick – Property & Maintenance: Council received updates on maintenance activities throughout Town facilities. Staff continues work at the Section House, Reunion Park, and other Town properties. Council also discussed an abandoned sump pump located near the lower stage area and agreed to investigate further.
- Jillian Long – Event Planning: No report was given due to Council Member Long’s absence.
- Hannah Huffstetler – History & Traditions: Council Member Huffstetler presented draft concepts for a Town Flag Design Contest, including eligibility requirements, submission guidelines, and participation rules. Draft materials will be circulated to Council for review and discussion.
- Lane Attaway – Public / Resident Relations: Council discussed hosting a community ice cream social and resident engagement event at Reunion Park prior to the September council meeting. Residents will be encouraged to submit questions in advance to facilitate discussion and improve communication between Town government and the public.
c. Bike Repair Kiosk Grant Update – Council received an update regarding the newly installed bicycle repair kiosk located at Old Town Hall. The kiosk includes bicycle repair tools and information related to the Palmetto Trail. Maintenance responsibilities will continue to be monitored through the grant partners.
d. Potential Lease Opportunity – Council discussed a possible future opportunity to lease Old Town Hall and the former Rescue Squad building. The matter remains preliminary, and no action was taken.
e. Signage for Derrick Center and Reunion Park – Council discussed the need for improved directional and informational signage for both the Derrick Community Center and Reunion Park.
Discussion included:
- Directional signage for visitors seeking the Derrick Community Center.
- Restroom signage throughout Reunion Park.
- Possible maps and informational displays.
- Future design and color options for park signage.
- Council agreed to continue evaluating signage needs and locations.
f. Town Mural – Council received an update regarding a proposed community mural project from Gracie Lathrop.
Discussion included:
- Potential project costs estimated between $4,000 and $8,000.
- Community fundraising opportunities.
- Business sponsorship participation.
- Opportunities for community involvement in creating the mural.
- No action was taken.
8. New Business
- Traffic Study Public Information Meeting – Mayor Jayroe informed attendees about an upcoming public information meeting regarding regional transportation planning, traffic concerns, and infrastructure improvements. Residents were encouraged to attend and provide feedback on local traffic concerns.
Additional Public Comments
Comments were received regarding:
- Positive community use of the Reunion Park playground.
- Grass cutting and maintenance concerns along town rights-of-way.
- Missing street signage near Mountain Street.
- Community interest in a future Little Mountain Reunion event.
Council agreed to review maintenance concerns and contact appropriate agencies regarding missing signage.
Adjournment
There being no further business, motion made (Frick), seconded (Attaway), and passed to adjourn the meeting at 7:38pm.
Respectfully submitted by:
Heather Adams, TOLM, Town Clerk