Meeting Minutes February 13, 2018
The Little Mountain Town Council met in regular session on Tuesday, February 13, 2018. Present for the meeting were Mayor Jana Jayroe, Council Members Charles Shealy, Marty Frick, Jeff Jefcoat and Melvin Bowers. Also present was Danny Gilliam from the Newberry Sheriff’s Department, Tim Cornelision, Town Auditor and Alex Metts.
Mayor Jayroe called the meeting to order at 6:30 pm and the invocation was given.
Council reviewed the minutes from meetings held in January 2018. A motion to accept the meeting minutes of January 9 was made by Frick and seconded by Shealy. The motion carried 5-0. A motion to accept the meeting minutes of January 23 was made by Frick and seconded by Jefcoat. The motion carried 5-0. A motion to accept the meeting minutes of January 26 was made by Jefcoat and seconded by Shealy. The motion carried 5-0.
The financial statements ending January 31, 2018 were reviewed by Council. A motion to accept the report as information was made by Jefcoat and seconded by Frick. The motion carried 5-0.
Mayor Jayroe welcomed Tim Cornelision to the meeting. Mr. Cornelision serves as the Auditor for the town. Mr. Cornelision presented the financial statements for fiscal year ending June 30, 2017. Mr. Cornelision did a brief overview of the town’s financial status and issued a clean report on the findings. Copies of the final statement will be sent electronically to Council Members. The Council thanked Mr. Cornelision for his services.
Mayor Jayroe welcomed Danny Gilliam from the Newberry Sheriff’s Department to the meeting. Mr. Gilliam thanked the Council for the opportunity to use the town hall as a substation for the department. Mr. Gilliam stated the officers often use the facility for meetings and other business. Recently the door on the substation side of the building was replaced and a new lock was placed on the door. Instead of having multiple keys made for the door, Mr. Gilliam requested that a smart code lock be placed on the door. The smart code lock would give officers access to the building by using a code rather than a key. Mr. Gilliam stated that the department would pay for the lock and the installation. After a brief discussion, a motion was made by Bowers and seconded by Shealy to allow the installation of the smart code lock. The motion carried 5-0.
Mayor Jayroe welcomed Alex Metts to the meeting. Metts has purchased a portable saw that he would like to set up on Highway 76 within the town limits. Mr. Metts said the saw mill would be done more as a hobby and he felt that it would nice fit with the antique businesses in town. Mr. Metts is interested in using a lot owned by family members but he wanted to get council feedback first. Mr. Metts has not yet contacted family members about the use of the land. In order for a business to be at the location, the zoning would have to be changed Mayor Jayroe said While Council Member Jefcoat felt that it would be a good addition to the town, Mayor Jayroe was concerned about keeping the area maintained since there would need to be fencing as well as wood stacked. After a discussion, Council encouraged Mr. Metts to discuss the land use with his family and if necessary to return to Council with a zoning request.
Council reviewed the ordinance for the purchase of lots located next to Reunion Park owned by Caroline Frick. A motion was made by Jefcoat and seconded by Bowers to hold the first reading of the ordinance. A motion was made by Jefcoat and seconded by Bowers to approve the purchase of the lots. The motion carried 5-0.
Council reviewed the request for proposal for the new lawn maintenance contract. The RFP will be advertised in numerous media outlets with proposals due by March 20.
The Section House will be leased by Kim Lowery. Lowery is the owner of Po Dunk Holler. The Mayor and Town Clerk will meet with Lowery on Friday, February 16 for the signing of the lease agreement.
Mayor Jayroe has been in contact with Gerald Lee regarding the West Church Street Extension. A feasibility study can be completed for $2500. Jayroe indicated that she would like to meet with land owners to discuss the project as well. After a brief discussion, a motion to move forward with the feasibility study was made by Jefcoat and seconded by Shealy. The motion carried 5-0.
Jayroe has heard from the interior designer on the library. The next step in the project will be to look at color choices and light fixtures.
In other updates and information:
- Council was reminded that State Ethics Forms are due by March 30.
- A new US flag has been placed at the LM Post Office
- Mayor Jayroe has signed off on the completion of Jacob Shealy’s Eagle Scout Project at Reunion Park. Council again thanked Jacob for his work.
- It is time again to begin planning for the Reunion. The planning committee will meet March 15 at 7 pm at the town hall.
- Numerous street lights have been reported for repair/replacement. Council has noted work being completed.
With no further business, a motion to adjourn was made at 7:59 pm.
Respectfully submitted by:
Cindy Farr
Town Clerk