December 2017 – Town of Little Mountain Meeting Minutes
The Little Mountain Town Council met in regular session on Tuesday, December 12, 2017. Present for the meeting was Mayor Jana Jayroe, Council Members Marty Frick, Charles Shealy, Jeff Jefcoat and Melvin Bowers.
The meeting was called to order at 6:30 pm by Mayor Jayroe and the invocation was given by Shealy.
A motion was made by Jefcoat to amend the agenda for an Executive Session to discuss a personnel matter. The motion was seconded by Frick and the motion carried 5-0.
Council reviewed the meeting minutes of November 2017. A typographical error was noted. A motion to accept the minutes with the correction was made by Bowers and seconded by Frick. The motion carried 5-0.
The financial report for November 2017 was reviewed. A motion to accept the report as information was made by Jefcoat and seconded by Frick. The motion carried 5-0.
Mayor Jayroe and Council reflected on the Christmas Drop- In that was held on December 10. The event was well attended by members of the community. Jefcoat suggested that in the future a guest book is available to track attendance. It was also recommended to gather email addresses with the guest book. Mayor Jayroe thanked the Newberry Observer for their coverage of the drop- in.
Jefcoat reported that five (5) new loads of surface material had been delivered to Rocky Branch. Frick will contact Mike Hatchell to coordinate the spreading of the material. Frick also commented that an area on the creek had been located where possibly rocks could be placed to cross the creek safely. It was noted that there are a few places that need trimming and/or work to make it safer. The target date to complete work at the trail head is January 2018.
In other business:
- Mayor Jayroe was contacted by Mr. Evans who will be the project manager/consultant on the Derrick/Senior Center construction. It is hoped that work will begin January 2018.
- Mayor Jayroe has given the Quinn’s keys to the Section House. Utilities will have to be put in the tenant’s name.
- Shealy reported that the Ruritan Club would like to take on some of the landscaping tasks for the town in the spring (March 2018). Shealy would also like to make contact with the boy scouts for potential Eagle Scout Projects since there are numerous jobs to be completed.
- Council discussed the flagpoles in Reunion Park. The tree(s) in front of the flagpoles have grown to the point that the flags cannot be seen. It is uncertain, but believed, that the tree(s) should not be removed. Council discussed various options for removing the poles. It would not be necessary to relocate the poles since there is a flagpole at the gazebo in the park. No further action was taken.
- Council also discussed repairs and updates to the old stage at Reunion Park. A new backing for the stage is needed as well as railings that meet current building codes. Council would also like to continue with the bench placement in front of the old stage to develop an amphitheater style. No further action was taken.
- Council discussed moving forward with the lawn maintenance contract. To meet time lines already established, the contract should be reviewed in January 2018, advertised is February 2018, review bids in March and award the contract in April 2018. There are currently three contractors that have interest in bidding. Council discussed the having the trail head blown for leaves and decided that items such as that would be added to the special projects of the contract on an as needed basis.
Council Member Jefcoat made a motion at 7:08 pm to enter into executive session. The motion was seconded by Shealy. The motion carried 5-0. The meeting was called to order from executive session at 7:17 pm. A motion was made by Frick and seconded by Shealy to award a $500 bonus to the town clerk. The motion carried 5-0.
With no further business a motion was made by Frick and seconded by Shealy to adjourn the meeting at 7:20 pm. The next meeting will be held on January 9, 2018.
Respectfully submitted by:
Cindy Farr
Town Clerk
